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Posted: Friday, October 20, 2017 12:07 AM


Senior Communications and Donor Relations Specialist for Trinity College and The Graduate School University Development Office

The Senior Communications and Donor Relations Specialist in the Development Office for Trinity College and The Graduate School serves as the liaison to development colleagues in University Development and the schools/units, representing the office on issues related to proposal development, communications, donor relations, and board management. The Senior Communications and Donor Relations Specialist executes programs in support of the philanthropic goals of Trinity College and The Graduate School by working with development colleagues, Communication Directors in Trinity College and the Graduate School, Arts and Sciences faculty, and others as needed.

The Senior Communications and Donor Relations Specialist reports to the Senior Assistant Vice President for Trinity College and The Graduate School.

Communications and Proposal Development:
--In coordination with the Sr. Assistant Vice President and in consultation with colleagues in Development Communications, develop content for frontline fundraisers to use in proposals to support research, programs, and undergraduate and graduate education
--Coordinate with Development Communications staff to develop templates and generic proposals for strategic academic priorities in Arts & Sciences of at least $250,000 that reflect the vision of top academic leadership in Arts & Sciences and The Graduate School.
--Serve as liaison to the divisional deans within Arts & Sciences and the academic leadership within The Graduate School to aggregate information on priorities
--In collaboration with the Associate Dean for Arts & Sciences Communications and the Senior Public Affairs Officer and Communications Strategist, serve as the primary resource to the departments and certificate programs in Trinity College of Arts and Sciences.

Responsibilities include, but are not limited to:
o Developing templates for departmental newsletters
o Coordinating the distribution of communications from department and programs to targeted alumni groups

--Work with departments to identify and engage both undergraduate and graduate alumni in the departments’ educational missions, as appropriate;
--Research multiple electronic news sources and summarize articles of interest (including insertion of photos & graphics) to key constituencies for monthly & quarterly communications
--Contact students, faculty, administrators, etc., about specific programmatic details and information related to subjects being communicated to key constituencies in printed and web materials

Work in partnership with the communication directors for Trinity College and The Graduate School to develop and distribute regular communications for the boards and committees served by the Development Office for Trinity College and The Graduate School, which include but are not limited to the following:

o Monthly dean’s report to the Trinity College Board of Visitors
o Quarterly dean’s report to the Graduate School Board of Visitors
o Twice-yearly report to the Steering Committee of the Duke Financial Economics Center
o Advisory board digital notebook materials for six meetings annually
o Minutes for six board meetings annually
o Maintain web presence for three boards, through collaboration with areas they represent

Donor Relations:
Create templates and models for donor relations, including standard acknowledgments from the Dean of Arts & Sciences, the Dean of The Graduate School, and the Director of Duke’s Financial Economics Center;
Research details of gifts that need acknowledgment by academic leadership, and other key officers;
Draft acknowledgments for deans’ signatures, ensuring appropriate personalization, style and timeliness, as well as accuracy of content and syntax;
Maintain database and files of all donor stewardship materials;
Create new or enhanced stewardship programs in response to the changing profile of donors;
Coordinate questions regarding gift credit, acknowledgment letters, etc.

Board Management:
--Serve as the point of contact for board volunteers, coordinate with development colleagues around volunteer participation, and work with senior administration in the schools and units to plan meetings;
--Oversee the communication and board activity as well as coordinate efforts within the team and across the various schools and units;

Attention to detail: Values and ensures thorough and accurate information. Organizes and delivers information in a clear and concise manner.
Organizational awareness: The ability to understand and learn organizational relationships and dynamics and use them to achieve objectives.
Planning, prioritizing, and multitasking: The ability to plan, organize, and prioritize work; effectively manages multiple tasks or projects simultaneously.
Decisiveness and judgment: Uses sound judgment to make appropriate, timely decisions in complex situations for which there are no set procedures.
Listening: Is an “active listener”. Establishes rapport with and is receptive to speaker. Picks-up on underlying messages; “hears between the lines”.


--Bachelor’s degree required
--Minimum of 5-7 years of communications or marketing experience with a preference for those who have worked in fundraising, not-for-profits, alumni affairs, public relations, student activities, program administration, or a related field
--Demonstrated excellence in persuasive writing and in developing communications/marketing plans
--Experience with volunteer management and engagement
--Careful attention to detail
--Ability to use Microsoft Office applications
--Ability to manage multiple projects and deadlines
--Ability to work autonomously and as a member of a team
--Experience handling confidential information

Interested Applicants

Please send cover letter, resume and three writing samples to Please put “Trinity Senior Communications and Donor Relations Specialist” in the subject line.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes.

• Location: Durham, Raleigh / Durham

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